Team Management

The right team. Assigned to every surgery before the day starts.

Select the surgeon, anaesthetist, and scrub team for each case. ZenoHosp checks their availability against the roster, flags conflicts, and sends WhatsApp notifications to every team member when the assignment is confirmed.

  • Surgeon, anaesthetist, and scrub nurse assigned in one step
  • Availability checked against duty roster before assignment
  • WhatsApp notification sent to entire team on confirmation
  • Skill-based matching — ensure the right specialisation for each case
  • 0 last-minute scrambles when team is assigned in advance
Surgical Team Assignment ViewAdd app screenshot here

Team Assignment

Surgeon, anaesthetist, scrub nurse — assigned in one screen.

WhatsApp Alerts

Team notified automatically when assignment is confirmed.

Roster Integration

Availability checked against People module roster.

Skill Matching

Specialisation checked before assignment confirmation.

One screen. Entire team assigned. Conflicts caught.

Open the case, select the surgeon, choose the anaesthetist, add the scrub nurse — ZenoHosp checks each person's availability against the duty roster in real time. Conflicts are flagged before the assignment is saved. The team receives a WhatsApp confirmation immediately.

  • Select from available surgeons by specialisation
  • Anaesthetist availability checked against on-call schedule
  • Scrub nurse and tech assigned from ward roster
  • Entire team receives WhatsApp confirmation with case details
Surgical Team Assignment ScreenAdd app screenshot here

Team assignments pull from the People module roster automatically.

ZenoHosp OT Room reads availability directly from the People module's duty roster. When you assign a surgeon, the system already knows if they're on leave, in another OT, or off duty. No manual cross-checking between systems.

  • Surgeon availability synced from People module roster
  • On-call schedule for anaesthetists visible during assignment
  • Nursing roster integrated — scrub team pulled from ward schedule
  • Leave blocks from People module reflected automatically
Roster Availability ViewAdd app screenshot here

Every team member knows their OT schedule before they arrive.

The night before, ZenoHosp sends each team member their next day's OT schedule via WhatsApp — surgeon, case, time, OT number, and team. Schedule changes trigger immediate notifications. Nobody arrives and discovers a changed case.

  • Day-before OT schedule sent to each team member via WhatsApp
  • Schedule changes trigger immediate re-notification
  • Case details include patient, procedure, estimated duration
  • Surgeon can acknowledge or raise concerns from their phone
OT Team WhatsApp NotificationAdd app screenshot here
0
Last-minute team scrambles at hospitals with advance assignment
100%
Team notified via WhatsApp before surgery day
38%
Better OT utilisation with pre-assigned teams
"We used to have anaesthetists showing up to the wrong OT because the schedule changed overnight. Now everyone gets a WhatsApp the evening before. Zero confusion in 4 months."
OT Coordinator, 300-bed hospital, Bengaluru

Everything included

Every capability — built for Indian hospital workflows.

Surgeon assignmentSelect by name, specialisation, or availability.
Anaesthetist assignmentOn-call schedule checked before confirmation.
Scrub nurse and tech assignmentPulled from ward roster automatically.
Conflict detectionFlags double-booking before assignment is saved.
WhatsApp team notificationEntire team notified on assignment and on changes.
Day-before schedule reminderOT schedule sent to each team member the evening before.
Skill-based matchingSpecialisation requirements checked before assignment.
Roster integrationAvailability synced from People module duty roster.
On-call managementOn-call roster visible during team assignment.
Case details in notificationPatient, procedure, time, OT in WhatsApp message.
Substitution managementReplace a team member — system re-checks availability.
Team performance reportsOn-time start rate and case completion by team.

Frequently asked questions

How does ZenoHosp check surgeon availability before assignment?

ZenoHosp reads the duty roster directly from the People module. When you attempt to assign a surgeon, the system checks their schedule for that date and time. If they're on leave, in another OT, or off duty, the conflict is flagged before the assignment is saved.

Does the surgical team receive automatic notifications?

Yes. When a surgical team assignment is confirmed, every team member receives a WhatsApp message with the case details — patient, procedure, OT number, time, and team. Schedule changes trigger a new notification.

Can we manage on-call anaesthetist assignments?

Yes. The on-call schedule for anaesthetists is configured in the People module. ZenoHosp OT Room reads this schedule during team assignment, showing which anaesthetist is on call for each time slot.

See it in action.

45-minute demo. Your hospital type, your workflows.

Request Demo