IPD Management

Inpatient Department operations, handling admissions, room allocation, and discharges.

The Admission Workflow

When an OPD doctor marks a patient for admission in their clinical notes, it creates a pending admission request at the front desk.

  1. Navigate to the IPD Admissions queue and select the pending request.
  2. Review the doctor's notes (e.g., "Requires immediate ICU admission").
  3. Proceed to Room Allocation to select an available bed matching the requirement.
  4. Print the Admission Consent Form and collect the patient's signature.
  5. Collect an Advance Payment (optional, but recommended).
  6. Mark the admission as Active.

Ward Management & Room Allocation

The system provides a visual grid of the entire hospital floor plan, divided into Wards (General, Private, ICU, NICU).

  • Color Coding: Green (Available), Red (Occupied), Yellow (Reserved/Cleaning).
  • Bed Transfers: To move a patient from ICU to a General Ward as their condition improves, click on their current bed and select "Transfer". The system will log the exact timestamp of the transfer, ensuring the daily bed rental rates are calculated perfectly on the final bill based on hours spent in each room type.

Room Activity Logs

The Room Logs provide a comprehensive, immutable history of all bed allocations and deallocations across the hospital. This acts as an audit trail for IPD movement.

  • Event Tracking: Logs every time a patient is Allocated or Deallocated to a room, including the exact admission ID.
  • Patient & Attender Details: Shows exactly who occupied the room and their registered attender/bystander.
  • Audit Trail: Captures the precise timestamp of the movement and records the specific staff member (Performed By) who executed the transfer.

The Discharge Process

Discharging a patient requires coordination between the clinical and financial teams.

1. Medical Discharge

The attending doctor writes the final Discharge Summary (including surgical notes, condition at discharge, and follow-up medications) and clicks "Initiate Discharge".

2. Financial Clearance

Once medically discharged, the billing department is notified to prepare the final IPD Folio. They compile all room charges, nursing fees, pharmacy indents, and lab tests. Only after the final bill is settled (or TPA approval is received) can the patient physically leave the hospital.

Warning: A patient cannot be marked as "Fully Discharged" until Financial Clearance is granted, ensuring the hospital prevents revenue leakage.